Microsoft Outlook is a great tool to manage your calendar, tasks, and emails. It could be difficult, though, to keep track of what’s new and what’s been removed if you have a lot of stuff in your inbox.
In Microsoft Outlook, duplicate items can complicate matters, clog your inbox, and reduce productivity. It can be hard to remember what’s new and what’s been removed, particularly when importing files into Outlook. Even worse, Outlook’s duplicate detection feature is missing during import since it is by default disabled.
Removing duplicate things is not an insurmountable process, though. Actually, eliminating duplicate items from Outlook may be done in a number of ways fast and effectively without requiring advanced technical knowledge. Thus, this article will give you a detailed explanation on how to remove duplicate items in Microsoft Outlook.
Reasons to Delete Duplicate Items in Outlook
There are numerous explanations, some of which are mentioned below.
- When you receive an email message, if the rules are not configured correctly, it will be confusing. Emails are repeated as a result of this.
- Low update frequency in the inbox will cause data duplication because it will prevent emails and other contents from syncing with one another.
- One of the reasons for duplicate emails in the Outlook mailbox can be the repeated synchronization of incoming messages caused by using the same email account on a laptop and a mobile device.
- If the mailbox parameters are set incorrectly when creating an account in Outlook, it is likely to receive the same email and any message more than once.
How to Manually Remover Duplicates Items in Outlook?
Method 1. Set up the rules in Outlook to get rid of duplicate emails
Verify the accuracy of the Outlook rule configuration. Inadequate rule setting will lead to confusion between various email folders. Set up the rules appropriately. Additionally, confirm that Outlook is only open in one instance. Using the Task Manager on your computer, end the additional Outlook.exe instances.
Method 2. When importing Outlook items, make sure to always choose “Do not import duplicate items.”
To prevent importing duplicate items into the program, choose the “Do Not Import Duplicate Items” option near the end of the import process whenever you import files to Outlook using the Import/Export option.
Method 3. Frequency of inbox update settings
Outlook item duplication can be reduced by setting a high inbox update frequency.
- Launch Outlook and select the Send/Receive option in the upper corner.
- Choose Send or Receive Groups to be defined.
- Once the value has been set, click OK after 15 to 30 minutes.
Method 4. Antivirus
If you discovered duplicate files in your mailbox, it might be because you closed the server connection and changed the antivirus program’s settings, which frequently results in duplicate files because of server connections.
You may frequently come across situations involving data loss when carrying out the aforementioned procedures. Therefore, as indicated in the section above, we advise you to make a backup using Remo Backup and Migrate.
Drawbacks of Manual Methods for Deleting Duplicate Items in Outlook
The techniques listed above are trustworthy and secure. However, if you decide to use manual methods, you should be aware of their limitations. But it can also lead to a lot of problems, some of which are mentioned below.
- Individuals lacking technical expertise ought not to employ these techniques.
- The steps involved in the manual methods are a little difficult.
- The Clean Up method may cause users to encounter performance problems, which may lead to data loss.
- It is impossible to manually tally the exact number of duplicates in the mailbox.
To overcome these problems, a professional solution is available. because it provides a user-friendly and secure interface and is dependable.
Professional Solution – CubexSoft Outlook Duplicate Remover
The CubexSoft Outlook Duplicate Remover tool is the most dependable and secure software available. You can remove duplicate emails, contacts, calendar entries, journals, and tasks from your mailbox with this very useful tool. With the help of the program, users can find duplicate emails in Outlook with ease. You can get the best experience possible with this tool, hassle-free and without any complications. It’s easy to get rid of duplicate items and quickly clear your mailbox. You can also remove duplicate emails from one or more folders at the same time.
Wrapping Up!
We covered how to remove duplicate items in Outlook in the previous section. You can choose the strategy that works best for you out of the several available. For optimal convenience and security, we suggest utilizing an automated solution even though they are reliable and secure. This program is one way to address duplicate item problems in Microsoft Outlook. To find out more, you can use the tool’s demo version, which provides the best user interface.